Extract Data from PDF, Images & DOCX

Detailed product guidance

How to use Extract Data

Extract Data applies a user-selected schema to local document text and OCR, keeps page and region evidence for every machine value, and marks missing or conflicting facts for review instead of guessing.

Read the full Extract Data guide

Extract Data applies a reusable or user-defined schema to PDF, JPG/JPEG, PNG, and DOCX documents. Every machine-extracted value stays connected to the source document, page, text, and region when geometry exists. Missing or conflicting facts remain missing or ambiguous instead of being guessed.

Before you start

A signed-in account is required. Use only documents you are authorized to process. Keep the authoritative originals.

Current Extract Data plan policy
Plan	Shared actions	Effective input	Transcribe	Priority
Guest Free	Processing denied	—	—	—
Registered Free	5 credits / rolling 24 hours	30 MB/action	Uses the shared action pool	standard
Pro	Unlimited standard actions	104.8576 MB/action	Uses the shared action pool	priority
Pro Plus	Unlimited standard actions	104.8576 MB/action	Uses the shared action pool	highest

Best for

Invoice fields and line-item tables.
Contract references, dates, parties, and obligations.
Bank-statement balances and transaction tables.
Identity-document text extraction without identity-verification claims.
Mixed batches that need the same deterministic output schema.

How to use it

Add one or more supported documents within the displayed batch limits.
Choose the built-in invoice, contract, bank-statement, or identity-document template, or define your own fields.
Save a browser-local template version when the schema should be reused.
Start extraction and follow the protected queue status.
Review every missing, ambiguous, validation-failed, or OCR-derived result.
Select a field or table cell to inspect its page, raw source text, origin, and normalized region when available.
Correct values only after checking the source. Corrections remain marked as user edits and retain the original evidence.
Review conservative multi-page table continuation and reject a merge when the pages do not belong together.
Mark review complete, then export XLSX, CSV, or JSON.

Processing and queue

Work that can enter the capacity queue: Local document normalization, OCR, field extraction, and table extraction.

Work that is not automatically queued: Schema and template editing; Evidence review, corrections, and deterministic exports.

Queued: Safely stored and waiting for current capacity; a position can be shown.
Processing: Admitted and running; the underlying job status is running. ALTABRIG does not invent a progress percentage.
Completed: The underlying job status is succeeded and the result is ready for its next supported action.
Failed: Processing stopped safely. Read the displayed reason before deciding what to change.
Cancelled: The request was stopped and temporary work is cleaned according to the workflow.
Retry: A retry control appears only when the failed job is explicitly safe and eligible to retry.

One extraction batch is one logical customer action using the existing OCR page tariff. Native parsing, local OCR, table analysis, review, correction, and export do not create separate extraction charges. Queue idempotency protects a replay of the same submission.

Confidence and evidence

High, review recommended, review required, missing, ambiguous, and validation failed are deterministic review states, not calibrated probability claims. A region is shown only when the parser or OCR engine supplied geometry. DOCX can preserve page and text evidence while explicitly reporting that region geometry is unavailable.

Tables

Table cells preserve row and column coordinates, header status, merged row/column spans, raw text, normalized values, and source anchors. Multi-page continuation requires adjacent pages, repeated headers, aligned columns, compatible value types, and compatible context. Matching column counts alone are never enough.

Exports

XLSX: Fields, logical table sheets, and an Evidence sheet with safe sheet names and typed scalar cells where reliable.
CSV: UTF-8, RFC-style escaping, explicit field/table rows, and source columns.
JSON: Stable complete extraction, review, template, evidence, correction, and table structure.

Text beginning with spreadsheet formula characters is neutralized in CSV and XLSX. No internal temporary path or provider credential is included.

Privacy and limitations

PDF/image OCR and document parsing run on self-hosted ALTABRIG infrastructure with local executables. No external OCR or generative-AI provider receives the document. Temporary parser files are removed after the job. Saved custom templates remain in the current browser under an account-scoped key.

Deterministic extraction works best with explicit labels and structured tables. OCR can misread source text, implicit DOCX pagination can be unavailable, handwriting is not reliable, and a result is not legal, financial, KYC, or authenticity verification. Always review important facts against the original.

Extract Data result retention
Plan	Result	Metadata
Guest Free	Not retained	Not retained
Registered Free	1 day	1 day
Pro	1 day	30 days
Pro Plus	1 day	90 days

Troubleshooting

Malformed, encrypted, macro-bearing, mismatched, oversized, excessive-page, excessive-pixel, or unsafe DOCX packages fail closed. A failed document in a safe mixed batch is reported separately so successful documents remain reviewable. Retry only when the queue exposes an eligible retry.